To qualify for Bunnypalooza, a vendor must meet the following criteria, which aligns with the goals and values of the Bunnypalooza organization:
The vendor must NEVER promote the sale, breeding, or mistreatment of rabbits or any animal/pet
Application for vendor will be made via official form
All applications will be reviewed by the Application Review Committee
All applicants will receive a verdict on their application
Overall Event Guidelines
Vendor spaces are reserved at a non-refundable fee per table/space for the event
Registration cost must be paid at time of confirmation of participation. Instructions for payment will accompany acceptance by the vendor of successful application notice and confirmation of participation.
Vendor spaces are booked under the contract of one vendor, no subletting or sharing of tables is permitted.
Vendor spaces consist of a total allowable footprint of 6ft wide x 4ft deep, and come furnished with a single folding table and 2 chairs.
Tables are standard plastic folding tables, sized at 6 feet long by 2.5 feet wide.
Chairs are standard folding chairs
If the table/chairs are not required these can be removed. Reserved space dimensions remain 6ft wide x 4ft deep.
Vendors are welcome to provide their own furnishings or to use tables furnished by the venue.
If using their own furnishings, these must be well-maintained and in good repair, and in safe condition.
Use of nails, screws or any material that can mark floors, walls or ceiling of the venue is prohibited.
Please do not pin, pierce, or affix anything to drapes.
Any damages will result in an invoice for repair or replacement to the vendor.
Advance notice is required should power/electrical be needed. Any electrical wiring (including extension cords and power bars) must be provided by the vendor and must conform to the National Electrical Code safety rules.
Vendors are welcome to sell or advertise any rabbit safe products or services that your business/company offers.
Vendors however, are not permitted to offer said services during the event (ie no nail trims, grooming, consultations or bonding sessions etc... are allowed at vendor tables).
Vendors are permitted to sell or advertise any rabbit themed products for use/display
All products, display materials, signage and payment options must be provided by the vendor.
If WiFi is required, please supply your own source of Data for payment options such as Apple Square
Tables must be staffed and fully operational during published event hours, so we recommend 2 people stationed at each vendor’s space.
Please respect patrons by being set up and ready no later than 30 mins prior to event opening and kindly refrain from tearing down before end time.
Animals are not permitted at vendor tables.
Safety is everyone’s priority. Vendors are responsible for keeping their space clean and tidy; maintaining cleanliness throughout the event, this includes removing all materials at the end of the Bunnypalooza Event. Table areas should be kept in good order with storage boxes placed under tables or in designated storage areas.
Bunnypalooza shall not be responsible for any loss, theft, disappearance of, or damage to, personal property, however occurring vendors are responsible for security of their own materials and equipment
Members of the organizing committee reserve the right to remove any item, product, display, exhibitor personnel or booth deemed inappropriate. Refunds are not applicable.
Please keep in mind that any form of smoking or E-cigarettes are not permitted on the City of Ottawa property and this includes inside your vehicle in the provided parking lots.
Event Details
Move-in/install
Set-up of vendor space is permitted and encouraged the night prior to the event.
A 15-min window for unloading vehicles at the Service Entrance may be requested for Friday night OR Saturday morning during set-up time.
All set-up to be complete by 30mins prior to Event Start
No valuables are to be left overnight or unattended at any time.
During the Opening Hours of the Event, Vendors are:
To be present one (1) hour before Event Start time, to give enough time to setup and receive any last minute information required.
30 minutes prior to Event Start Time, checks will be done to ensure everything is in place and safe.
Expect to have tables staffed and fully operational during published event hours.
Vendors are encouraged to partake in provided hospitality and rest areas as required.
Clean up/Move out
Vendors must remove all items, displays from the assigned area within 3 hours of the posted closing time of the event.
Kindly refrain from packing up or tearing down prior to closing time of event.
A 15-min window for loading at the Service Entrance may be requested during Tear-Down
Area must be swept clean before final departure.
